Horizon Europe Template for Archaeological Datasets

1. Data Summary

1.1 Will you re-use any existing data and what will you re-use it for?
State the reasons if re-use of any existing data has been considered but discarded.

Guidance

Yes No I don’t know Other

1.2 What types and formats of data will the project generate or re-use?

Guidance

1.3 What is the purpose of the data generation or re-use and its relation to the objectives of the project?

1.4 What is the expected size of the data that you intend to generate or re-use?

Guidance

1.5 What is the origin/provenance of the data, either generated or re-used?

Guidance

1.6 To whom might your data be useful ('data utility'), outside your project?

Guidance

2. FAIR DATA

2.1 Making data Findable, including provisions for metadata

2.1.1 Will data be identified by a persistent identifier?

Guidance on metadata and documentation
Guidance on Persistent Identifiers

Yes No I don't know Other

Here you can explain your choice

2.1.2 Will rich metadata be provided to allow discovery? What metadata will be created? What disciplinary or general standards will be followed? In case metadata standards do not exist in your discipline, please outline what type of metadata will be created and how.

Guidance

Yes No I don't know

2.1.3 Will search keywords be provided in the metadata to optimize the possibility for discovery and then potential re-use?

Guidance

2.1.4 Will metadata be offered in such a way that it can be harvested and indexed?

Guidance

Yes No I don't know Other

Here you can explain your choice

2.2 Making data accessible

Repository

2.2.1 Will the data be deposited in a trusted repository?

Guidance on data sharing in general
Guidance on data sharing via trusted repositories

Yes No I don't know Other

2.2.2 Have you explored appropriate arrangements with the identified repository where your data will be deposited?

Yes No I don't know Other

Here you can explain your choice

2.2.3 Does the repository ensure that the data is assigned an identifier? Will the repository resolve the identifier to a digital object?

Guidance on Persistent Identifiers

Yes No I don't know Other

Here you can explain your choice

Data

2.2.4 Will all data be made openly available? If certain datasets cannot be shared (or need to be shared under restricted access conditions), explain why, clearly separating legal and contractual reasons from intentional restrictions. Note that in multi-beneficiary projects it is also possible for specific beneficiaries to keep their data closed if opening their data goes against their legitimate interests or other constraints as per the Grant Agreement.

Guidance on legal and ethical aspects of data protection
Guidance on other aspects of data sharing

2.2.5 If an embargo is applied to give time to publish or seek protection of the intellectual property (e.g. patents), specify why and how long this will apply, bearing in mind that research data should be made available as soon as possible.

Guidance

2.2.6 Will the data be accessible through a free and standardized access protocol?

Guidance

Yes No I don't know Other

Here you can explain your choice

2.2.7 If there are restrictions on use, how will access be provided to the data, both during and after the end of the project?

2.2.8 How will the identity of the person accessing the data be ascertained?

Guidance

With an authentication and authorisation control system for data access (including federated identity authentication) With two-factor authentication With passwords only (less secure) Other

Here you can explain your choice

2.2.9 Is there a need for a data access committee (e.g. to evaluate/approve access requests to personal/sensitive data)?

Guidance

Yes No I don't know Other

Here you can explain your choice

Metadata

2.2.10 Will metadata be made openly available and licenced under a public domain dedication CC0, as per the Grant Agreement? If not, please clarify why. Will metadata contain information to enable the user to access the data?

Guidance

Yes, metadata is openly accessible No, metadata is not openly accesible

2.2.11 How long will the data remain available and findable? Will metadata be guaranteed to remain available after data is no longer available?

Guidance on data sharing and long-term preservation
Guidance on documentation and data quality

2.2.12 Will documentation or reference about any software be needed to access or read the data be included? Will it be possible to include the relevant software (e.g. in open source code)?

Guidance

2.3 Making data interoperable

Here you can explain your choice

Thesauri and vocabularies:

Art and Architecture Thesaurus (AAT) PeriodO Pleiades National vocabularies Ad hoc/proprietary vocabularies Other

Here you can explain your choice

2.3.2 In case it is unavoidable that you use uncommon or generate project specific ontologies or vocabularies, will you provide mappings to more commonly used ontologies? Will you openly publish the generated ontologies or vocabularies to allow reusing, refining or extending them?

Guidance

Yes No I don't know Other

Here you can explain your choice

2.3.3 Will your data include qualified references to other data (e.g. other data from your project, or datasets from previous research)?

Guidance

Yes No I don't know Other

Here you can explain your choice

2.4 Increase data re-use

2.4.1 How will you provide documentation needed to validate data analysis and facilitate data re-use (e.g. readme files with information on methodology, codebooks, data cleaning, analyses, variable definitions, units of measurement, etc.)?

Guidance

2.4.2 Will your data be made freely available in the public domain to permit the widest re-use possible? Will your data be licensed using standard reuse licenses, in line with the obligations set out in the Grant Agreement?

Guidance

Data will be public domain (e.g. Creative Commons CC0 dedication or CC-BY license) Standard reuse license will be used Other

Here you can explain your choice

2.4.3 Will the data produced in the project be useable by third parties, in particular after the end of the project?

Guidance

Yes No I don't know Other

Here you can explain your choice

2.4.4 Will the provenance of the data be thoroughly documented using the appropriate standards?

Guidance

Yes No I don't know Other

Here you can explain your choice

2.4.5 Describe all relevant data quality assurance processes.

Guidance

3. Other research outputs

Further to the FAIR principles, DMPs should also address research outputs other than data, and should carefully consider aspects related to the allocation of resources, data security and ethical aspects.

In addition to the management of data, beneficiaries should also consider and plan for the management of other research outputs that may be generated or re-used throughout their projects. Such outputs can be either digital (e.g. software, workflows, protocols, models, etc.) or physical (e.g. new materials, antibodies, reagents, samples, etc.). .

3.1.1 Which research outputs other than data and articles will be produced?

Guidance on research software
Guidance on treatment of material finds

Research software Websites Material finds (artefacts) Other

Here you can explain your choice

Beneficiaries should consider which of the questions pertaining to FAIR data above, can apply to the management of other research outputs, and should strive to provide sufficient detail on how their research outputs will be managed and shared, or made available for re-use, in line with the FAIR principles. .

3.2.1 For each of the research output types mentioned under 3.1.1, how will it be managed, stored and shared?

4. Allocation of resources

4.1 What will the costs be for making data or other research outputs FAIR in your project (e.g. direct and indirect costs related to storage, archiving, re-use, security, etc.) ?

Guidance

4.2 How will these be covered? Note that costs related to research data/output management are eligible as part of the Horizon Europe grant (if compliant with the Grant Agreement conditions)

Describe how you intend to cover these costs

Guidance

Cost covered by the project Cost covered by hosting institution Collaboration with other projects Other

Here you can explain your choice

4.3 Who will be responsible for data management in your project?

Guidance

4.4 How will long term preservation be ensured? Discuss the necessary resources to accomplish this (costs and potential value, who decides and how, what data will be kept and for how long)?

Guidance on long-term preservation
Guidance on costs of preservation

5. Data Security

5.1 What provisions are or will be in place for data security (including data recovery as well as secure storage/archiving and transfer of sensitive data)?

Guidance

5.2 Will the data be safely stored in trusted repositories for long term preservation and curation?

Guidance

Yes No I don't know Other

Here you can explain your choice

6. Ethics

6.1 Are there, or could there be, any ethics or legal issues that can have an impact on data sharing? These can also be discussed in the context of the ethics review. If relevant, include references to ethics deliverables and ethics chapter in the Description of the Action (DoA).

Guidance

Yes No I don't know Other

Here you can explain your choice

6.2 Will informed consent for data sharing and long term preservation be included in questionnaires dealing with personal data?

Guidance

Yes No I don't know Other

Here you can explain your choice

7. Other issues

7.1 Do you, or will you, make use of other national/funder/sectorial/departmental procedures for data management? If yes, which ones (please list and briefly describe them)?

Yes No I don't know Other

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